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Scientific Project and Alliance Manager - Research Operations

Department: Research Operations

Scientific Alliance and Project Manager – Research Operations - Allen Institute for Brain Science


The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The mission of the Allen Institute for Brain Science is to accelerate the understanding of how the human brain works in health and disease. Using a big science approach, we generate useful public resources, drive technological and analytical advances, and discover fundamental brain properties through integration of experiments, modeling, and theory. Built on the foundational knowledge of brain cell types, the mission of the Allen Institute for Brain Science is to conduct a series of large-scale projects designed to create “CAP” (Complete, Accurate, Permanent) datasets and experimental tools; gain fundamental knowledge in the development, evolution, connectivity, and function of brain cell types; move towards a better understanding of mammalian brain function in healthy and diseased conditions?; and disseminate the data, knowledge, and tools broadly with the community, to accelerate research across the neuroscience field.? This position, reporting to the Director of Scientific Program Management, will support projects for the Allen Institute for Brain Science.

The Allen Institute believes that team science significantly benefits from the participation of diverse voices, experiences, and backgrounds. High-quality science can only be produced when it includes different perspectives. We are committed to increasing diversity across every team and encourage people from all backgrounds to apply for this role.

Essential Functions

  • In partnership with scientific co-leads for two large multi-year projects, serve as the Project Manager to ensure the successful execution of project deliverables
  • Support cross-functional teams throughout the project life cycle (planning and execution)
  • Plan and organize internal and external project meetings with clear agendas, expected outcomes, and follow-up on project-related actions
  • Plan and organize virtual and face-to-face meetings with external collaborators and consortium members
  • Create, maintain, and disseminate project deliverables and timelines, using project management best practices and tools
  • Contribute to fiscal management of the project, including budget planning, resource forecasting, expenditure monitoring
  • Implement communication plans to promote effective dialogue among all team members
  • Ensure appropriate communication with all project stakeholders regarding timelines and status, deadlines, data requirements, and other project-related matters
  • Keep project milestones/deliverables on track, monitoring and identifying at-risk deliverables
  • Transparently communicate issues, and work with team members to identify options and implement mitigation strategies
  • Facilitate and support preparation for internal and external project reviews
  • Partner with scientific staff to develop competitive external funding applications (Federal and Private), including applications of significant complexity (multiple parties and administrative coordination). Ensure that Grants Management best practices are followed.
  • Support post-award execution of externally funded efforts in an audit-compliant fashion including contracts, sub-awardees, budget tracking/variance reporting, prior approval requests, carry forward requests, and agency reporting

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.


Required Education and Experience

  • M.S. or Ph.D. degree in biological sciences, with a strong preference towards Neuroscience domain knowledge
  • Minimum of 2 years of work experience as a Project Manager, beyond an academic research/post-doctoral setting for a Ph.D. degree holder and a minimum of 5 years of experience for M.S. degree holder
  • Proficient in the use of project management, collaboration management, and efficiency software tools and best practices
  • Experience with fiscal management of projects

Preferred Education and Experience

  • 5 years of work experience for Ph.D. degree holders and 6-10 years of work experience for M.S. degree holders
  • Formal Project Management training and PMP certification is desirable
  • A strong understanding of cell type characterization technologies (such as transcriptomics, spatial transcriptomics, morphology, anatomical tracing, and electrophysiology) is a plus
  • Experience with software systems, specifically informatics pipelines, data cleaning and validation, management of big data, and an understanding of database schemas is a plus
  • Results-oriented with a passion for delivering successful projects, with a proven track record of increasing teams velocity and effectiveness
  • Detail-focused and organized, with an understanding that communication and transparency are critical to achieving success
  • A collaborative leader with strong communication and collaboration skills; able to navigate challenging group dynamics with consensus-building skills, and to work effectively across scientific, technical, and business interfaces
  • Able to set expectations (vertically and horizontally) and hold individuals and teams accountable
  • Advanced ability to translate scientific and technical subject matter into concise, clear communications that are understood by technical and non-technical leaders and constituents

Physical Demands

  • Fine motor movements in fingers/hands to operate computers and other office equipment
  • Frequently required to sit, stand, walk, stoop, kneel, or reach

Position Type/Expected Hours of Work

  • This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.


  • Attendance and participation in project consortium meetings required

Additional Eligibility Qualifications

  • In keeping with our focus on employee safety, all employees must be up to date with vaccinations against COVID-19 as a condition of employment unless a medical or religious accommodation is approved. All employees will be required to keep their vaccination status up to date according to CDC guidance.

Additional Comments

  • **Please note, this opportunity offers relocation assistance**
  • **Please note, this opportunity does not offer visa sponsorship**


It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.






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