Research Compliance Analyst I

The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The mission of the Allen Institute administration team is to provide support and structure to the scientific divisions. Coinciding with the team science approach, administration helps facilitate team learning and the overall mission of the institute.

Research Compliance is seeking a Research Compliance Coordinator to join our team. This position provides administrative and regulatory coordination for institutional oversight of research involving animals, biohazards, and human subjects. The Research Compliance Coordinator supports the Institutional Animal Care and Use Committee (IACUC), Institutional Biosafety Committee (IBC), and Human Research Protection Program (HRPP/IRB) by managing submissions, records, communications, and committee logistics to ensure compliance with applicable regulations, institutional policies, and ethical standards.

The Allen Institute believes that team science significantly benefits from the participation of diverse voices, experiences and backgrounds. High-quality science can only be produced when it includes different perspectives. We are committed to increasing diversity across every team and encourage people from all backgrounds to apply for this role.

Essential Functions

• Coordinate submission, review, approval, and continuing oversight of research protocols for the IACUC and IBC.
• Perform administrative pre-review of IACUC and IBC submissions to assess completeness and consistency with Federal and institutional requirements.
• Communicate with investigators to obtain revisions, clarifications, and required documentation.
• Prepare meeting agendas, minutes and presentations for committee meetings.
• Attend committee meetings, record minutes, and document determinations and required actions.
• Communicate committee decisions, required modifications, and approvals to investigators in a timely manner.
• Track protocol status, approvals, modifications, renewals, and closures using electronic compliance systems.
• Gather information for incident reports and draft reports for external agencies.
• Coordinate facility site visits and program review, compile and follow up on related items.
• Assign training as needed and verify completion of required training
• Escalate issues as needed to the Research Compliance Analyst or Sr. Manager.
• Manage and maintain official and electronic records and files according to compliance requirements.
• Prepare materials for publication on the Research Compliance SharePoint site.
• Support administrative and recordkeeping functions for the IACUC, IBC, and HRPP.
• Performs other related duties as assigned

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and Experience

• Bachelor's Degree or equivalent combination of degree and experience
• Proficiency with Microsoft Office, including SharePoint

Preferred Education and Experience

• Relevant certification (e.g., ALAT or LAT)
• Up to 2 years of experience in research administration, environmental health and safety, biosafety or animal research
• Sound judgment, discretion, and ability use independent judgment in understanding when to escalate issues to the Research Compliance Analyst III or Sr. Manager.
• Excellent organizational skills to effectively meet deadlines and trouble-shoot problems
• Established interpersonal skills that promote building strong working relationships
• Demonstrated ability to interact with colleagues in a positive and constructive manner and to work effectively in a diverse work environment
• Ability to meet deadlines with accuracy and attention to detail
• Strong interpersonal, reading, and analytical skills, some independent decision-making experience
• Self-starter who enjoys working in a team environment

Work Environment

• Exposure to laboratory animals required
• Laboratory environment - possible exposure to chemical, biological, or other hazardous substances
• Entering laboratory spaces where Biosafety Level 2 organisms are present
• Entering laboratory spaces where Class 4 lasers are present
• This may include wearing personnel protective equipment (PPE) - including wearing respiratory protection for long periods of time

Physical Demands

• Fine motor movements in fingers/hands to operate computers and other office equipment
• Push/pull/lift up to 20lbs
• Stooping, bending, crouching

Position Type/Expected Hours of Work

• This part-time (.5 FTE) role is a hybrid position that requires working on-site an average of two days per week.

Annualized Salary Range

$62,100 - $76,000 *

* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.

Benefits

Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities