Contract Specialist II

The mission of the Allen Institute is to understand the principles that govern life, and to advance health. Our creative and multi-dimensional teams focus on answering some of the biggest questions in bioscience. We accelerate foundational research, catalyze bold ideas, develop tools and models, and openly share our science to make a broad, transformational impact on the world.

The mission of the Allen Institute Administration team is to provide support and structure to the scientific divisions. Coinciding with the team science approach, administration helps facilitate team learning and the institute’s overall mission.

The Contract Specialist II works directly with the Allen Institute’s legal team supporting contracts across the organization as well as other compliance and corporate matters as needed. Under the supervision of an attorney, this role provides top-notch service-oriented support for contract transactions, including drafting, reviewing, negotiating, and managing commercial contracts. This role performs a broad range of assignments, simple to complex, involving application of legal knowledge and skills and responds to questions of legal interpretation and first impression, working independently on his or her workload. The Contract Specialist II is a self-starter with the ability to manage stressful situations with diplomacy and tact, and has a combination of project ownership mentality, intellectual curiosity and roll up your sleeves attitude.

At the Allen Institute, we believe that science is for everyone – and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly.

We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment.

We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions.

Essential Functions

• With attorney supervision, provide contract support for standard agreements and execute on the Allen Institute contracting process, including:
  • Review, draft, and negotiate agreements such as services agreements, non-disclosure agreements, collaborative research agreements, and simple amendments
  • Create first draft of contracts using information gathered from clients
  • Manage incoming and outgoing contract requests, including contract and database entry processes
  • Manage internal contract approvals and signature process
• Maintain and manage contracts files and maintain organizational file structure
• Assist with implementation and ongoing management of contract management system
• Support maintenance of form libraries and work with other members of the legal team to build out and maintain internal policy and process documentation
• Work with attorneys to help support contract needs of internal business clients and assist with projects in other areas of the legal department as needed
• Provide consistent, efficient, and excellent service and work product to clients; seeks and incorporates feedback from multiple sources; strives to add value beyond immediate requests from clients
• Understand implications of own work to long-range legal department and Allen Institute mission and goals; demonstrates holistic understanding of Allen Institute to advance its mission, vision and values
• Consistently works collaboratively, fostering collaboration and respect with team members and peers across the Allen Institute

*Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned

Required Education and Experience

• Bachelor’s degree or equivalent combination of degree and experience
• Minimum 4 years of related experience

Preferred Education and Experience

• Bachelor’s degree and 4-6 years of relevant experience in contract drafting, negotiation, and process improvements
• In-house experience, nonprofit experience, and/or biotech experience
• Experience implementing and administrating Contract Lifecycle Management systems
• Proficient in Microsoft Office 365 products, Adobe, Malbek, and Inteum/Minuet
• Sound judgment and critical thinking skills
• Ability to be flexible and adapt to a diverse workload
• Excellent time management and organization skills
• Self-starter with the ability to meet or exceed deadlines, prioritize, and multi-task in a fast-paced, changing environment

Position Type/Expected Hours of Work

• This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.

Additional Comments

• **Please note, this opportunity does not offer relocation assistance or work visa sponsorship

Annualized Salary Range

• $86,150 – $106,650*

* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.

Benefits

Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities