Scientific Program Manager, Science Initiatives

The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

We believe a strong ecosystem of collaborative partners is the fastest path to making and translating scientific discoveries into real-world impact. The Science Initiatives team drives internal and external activities in parallel to promote the Allen Institute’s mission and help accelerate the timeline from science-to-impact. Our team bridges science and administrative functions, working closely with leadership, scientists across the Allen Institute, and key external partners to plan and manage activities in three areas: (1) Science Programs, (2) Scientific Partnerships, and (3) External Affairs.

We are seeking a Scientific Program Manager to join our team. This position, reporting to the VP of Science Initiatives, will primarily support a growing portfolio of Institute-wide Science Programs. This includes key roles in managing the existing Allen Institute Next Generation Leaders program and developing new initiatives to promote synergies and consistency across Allen Institute research programs. The successful candidate will possess a strong scientific foundation in cell biology, neuroscience, or immunology. They will be adept at fostering communities and relationships with diverse groups of internal and external partners. They will also have demonstrated progressive abilities and responsibilities as a professional Program and Project Manager. As a leader, collaborator and effective communicator, this role can drive momentum and build consensus, working at the interface of multi-site and multi-disciplinary teams.

At the Allen Institute, we believe that science is for everyone – and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly. We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment.

We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions.

Essential Functions

• Establish and lead program management processes to drive cross-departmental communication and facilitate accomplishing ambitious goals
• Work with Allen Institute leadership on strategic planning and development of annual goals and program portfolios, to meet the Institute's milestones
• Drive, coordinate, and support programs using project management best practices and tools
• Create, maintain, and disseminate project deliverables and timelines. Keep project milestones on track, anticipating and communicating at-risk deliverables. Work with team members to identify options and implement mitigation strategies
• Organize and lead internal and external project meetings with clear agendas, expected outcomes, follow-up on project-related actions and performance tracking metrics
• Enable communication between project stakeholders. Provide an efficient and flexible collaborative environment to manage internal and external team communication and collaboration
• Synthesize inputs into clearly written status/progress reports, coordinating information across internal teams and external partners
• Contribute to the team’s fiscal management, including budget planning, resource forecasting, expenditure monitoring
• Work closely with and manage relationships with Finance, HR, Communications, and other Institute Dept/Group Leaders to oversee the overall portfolio and objectives.

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and Experience

• PhD in biology, immunology, neuroscience, biomedical science, or related fields with demonstrated success working in large and complex scientific projects;
• Direct experience in a Program/Project Manager role, beyond an academic laboratory setting

Preferred Education and Experience

• 10+ years of experience
• Formal Project Management training and/or PMP certification
• Experience in the use of project management, collaboration management, communication, and dashboard/reporting tools
• A team player and a natural leader with strong interpersonal and collaboration skills; able to navigate challenging group dynamics, work effectively across scientific, technical, and business interfaces
• Proven success in establishing and maintaining external, strategic, scientific, or collaborative relationships, across multiple partner sites
• Detail-focused and organized, with an understanding that communication and transparency are critical to achieving success
• Demonstrated ability to work independently, proactively and with agility in a complex, matrixed environment, dealing well with ambiguity, building internal alignment, influencing others, and managing differences effectively

Work Environment

• May enter laboratory environment, including potential exposure to lasers, biohazards

Physical Demands

• Fine motor movements in fingers/hands to operate computers and other office equipment

Position Type/Expected Hours of Work

• This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.

Travel

• Visits to collaborator sites and attendance at national conferences may be required

Additional Comments

• **Please note, this opportunity offers relocation assistance**
• **Please note, this opportunity does not offer work visa sponsorship**

Annualized Salary Range

• $137,050 - $171,250 *

* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.

Benefits

Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities