Materials Specialist II – Administration, Facilities

The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The mission of the Allen Institute Administration team is to provide support and structure to the scientific divisions. Coinciding with the team science approach, administration helps facilitate team learning and the institute’s overall mission.

We seek a Material Specialist II to become a core member of our Facilities and Logistics Team. The Material Specialist II is responsible for the physical and administrative tasks involved in the daily shipping, receiving, and order delivery for the Allen Institute, as well as problem solving open purchase orders. This role also serves as a driver for the Institute and supports the Institute by making specialized local pickups and deliveries. The Material Specialist II will report to the Logistics Manager.

The Allen Institute believes that team science significantly benefits from the participation of diverse voices, experiences, and backgrounds. High-quality science can only be produced when it includes different perspectives. We are committed to increasing diversity across every team and encourage people from all backgrounds to apply for this role.

Essential Functions

• Unpack and check goods received against purchase orders or invoices; work with Purchasing team to reconcile all invoice discrepancies
• Work with Finance to resolve open purchase orders
• Ensure accurate and timely delivery of supplies and equipment to labs
• Maintain accurate records of all completed deliveries
• Drive Institute owned vehicles for the purposes of transporting personnel and equipment, including working with research staff directly to ensure scheduled, specialized pick-ups with staff are supported
• Ensure the maintenance of Institute owned vehicles is performed and up to date
• Maintain shipping records and logs
• Ensure Standard Operating Procedures (SOP) are documented accurately and tasks are performed to the SOP
• Effectively cross train in all areas of the Shipping, Receiving, and Inventory department; serve as back-up to colleagues ensuring required tasks within department are covered as needed
• Ensure a clear and safe environment, free from shipping debris, removing cardboard, containers, pallets, etc. from labs after equipment and supply delivery
• Assist with direction of loading dock area and incoming/outgoing couriers, guiding multiple vendors/deliveries simultaneously
• Create, update and improve procedures for managing the above processes

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and Experience

• High school diploma or equivalent
• Must have a valid WA State Driver License, with driving history free from infractions

Preferred Education and Experience

• Six months or more experience in shipping/receiving/inventory control
• Background in Bioscience industry preferred
• Working knowledge of ERP software (Oracle, SAP)
• Strong customer service skills; must be able to work productively with diverse populations and all levels of Institute personnel
• Exceptional attention to detail and proven ability to manage multiple, competing priorities simultaneously
• Proficient use of MS Office products and MS Excel

Work Environment

• Laboratory spaces with possible biohazards or lasers in use
• Working with dry ice
• Working in office spaces and warehouse areas

Physical Demands

• Lifting, carrying, pushing, and pulling objects weighing up to 75 lbs.
• Stooping, bending, crouching
• Reaching, or climbing ladders

Position Type/Expected Hours of Work

• This role is currently working onsite and is expected to work onsite for the majority of working hours. The primary work location for this role is 615 Westlake Ave N
• May be required to be available outside of standard working hours
• This is an essential job, and you are expected to report for work regardless of weather and/or other conditions

Travel

• Occasional local travel to offsite warehouse or other locations
• Occasional driving required for courier deliveries

Annualized Salary Range

• $45,900 - $56,200*

* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.

Benefits

• Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.