Education and Engagement Coordinator III – Communications

The mission of the Allen Institute is to understand the principles that govern life and to advance health. Our creative and multi-dimensional teams focus on answering some of the biggest questions in bioscience. We accelerate foundational research, catalyze bold ideas, develop tools and models, and openly share our science to make a broad, transformational impact on the world.

The mission of the Allen Institute Administration team is to provide support and structure to the scientific divisions. Coinciding with the team science approach, Administration helps facilitate team learning and the overall mission of the Institute.

The Education & Engagement Coordinator is a key member of the Education & Engagement Program team, part of the Communications department. The team produces educational and training resources that promote the use of the Allen Institute’s open scientific resources to working scientists, PK-12 and college students/instructors/institutions, and the public. The Program encompasses all Allen Institute research including neuroscience, cell biology, immunology, and more.

The Coordinator will assist and support teammates in the development and execution of events, materials, and other resources across the Program portfolio. Working with a designated project lead, projects include: plan and execute live and virtual events; prepare training and educational materials for publication; maintain web resources such as webinars, website content, and resource libraries; organize logistics for conference booths; and supporting team organization of emails, supplies, etc. They will partner with teammates to support the development, planning, and execution of the Allen Institute Teacher Academy; Allen Institute booths at conferences; public events; and other engagements.

The ideal candidate has some experience with educational events, educational settings, or scientific events/conferences. No prior scientific expertise in the Allen Institute’s areas of knowledge is required.

At the Allen Institute, we believe that science is for everyone – and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly.

We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment.

We are an equal-opportunity employer and strongly encourage people from all backgrounds to apply for our open positions.

Essential Functions

• Contribute to events, activities, and materials development for the Education and Engagement Program
• Collaborate with various internal departments and teams to contribute to high-impact education programming
• Contribute to planning and executing live and virtual events, such as training workshops and the Allen Institute Teacher Academy
• Curate and maintain online training and education resource libraries
• Represent the Allen Institute in the education and scientific communities
• Help collect, analyze, and implement feedback on outcomes from training, education, and outreach programs and resources
• Administer shared email inbox, organize and maintain program supplies, and perform other key administrative tasks
• Provide additional programmatic support as needed

Required Education and Experience

• High School Diploma or equivalent
• 2 years experience in educational administration, education, science administration, or similar

Preferred Education and Experience

• Experience with scientific events and/or conferences
• Experience working in a nonprofit or school
• Meticulous attention to detail, strong organizational skills, and ability to manage multiple simultaneous projects
• Strong Microsoft Office experience – Word, Excel, Outlook, Teams, and PowerPoint. Office 365 experience preferred
• Basic knowledge of Adobe Creative Suite or similar software
• Strong work ethic, sense of urgency, and self-motivation, including the ability to follow through to complete tasks independently
• Excellent written and verbal communication skills, including the ability to communicate with people at all levels of the organization and from a wide variety of backgrounds

Physical Demands

• Occasional lifting, up to 30 pounds
• Fine motor movements in fingers/hands to operate computers and other office equipment
• Push/pull up to 40lbs of equipment on a cart

Position Type/Expected Hours of Work

• 40 hours/week non-exempt
• Occasional evening and weekend work
• This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State

Travel

• Occasional travel to regional events, 1-2 times a year

Annualized Salary Range

• $65,500 - $80,150 *

* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.

Benefits

• Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.