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Scientific Project & Alliance Manager

Department: 3100- Program Management
Location: Seattle

Product Program - Project and Alliance Manager

We are seeking an experienced Project and Alliance Manager for our Product Program, supporting the Allen Institute for Brain Science. Our approach at the Institute brings to bear cutting-edge technologies and renowned experts, aligned in a mission to deconvolute the cellular building blocks and to gain insights into functional cortical networks of the mouse and human brain. We openly deliver our data and research discoveries in the form of Web-based Products, aimed at serving a broad user community. Our Product platform provides data download access in addition to web applications and computational tools for exploring data within and between experiments. From ideation to delivery, our Product Project teams foster relationships with our user community, striving to balance individual needs with the pragmatic realities of implementing a broad and impactful Product vision.

This position, reporting to the Sr. Director of Scientific Program Management, will support internal projects as well as contribute to grant-funded efforts, including the NIH-sponsored BRAIN Initiative Brain Cell Data Center (BCDC) award. The successful candidate will bring a blend of technical savvy in the field of “big data” science and biological sciences and will have demonstrated progressive abilities and responsibilities as a professional Project Manager. As a leader, collaborator and effective communicator, the Project Manager must be able to comprehend the scientific subject matter and work at the interface of multi-disciplinary teams to drive momentum, remove roadblocks, build consensus, and achieve results.

What You Will Do:

  • In partnership with the scientific/technical co-leads for each of several projects, serve as the Project Manager to support the implementation of next generation data access and sharing solutions, providing a foundation for interoperable exploration of data across modalities and species.
  • Support the internal Web Portal team in highlighting uses of our products, including both new and legacy data and applications. Assist team with monitoring the internal/external user experience. Facilitate timely correspondence between user community and internal subject matter experts.
  • Support the internal Integrated Data and Knowledge (IDK) team whose goals center around defining and codifying a comprehensive framework for data, processing and analysis provenance. This framework encompasses ontologies, schemas, databases, tagging and semantic annotation, data ingest software, and data services. The outcome will be an extensible data system replete with scientific data and knowledge from the Allen Institute and partner organizations.
  • Provide project management support to a variety of working groups within the BCDC scientific network, where BCDC serves as the primary administrative coordinator across 13+ BRAIN Initiative Cell Census Network (BICCN) awardees. BCDC/BICCN efforts are also closely tied to internal product efforts.
  • Work to ensure all projects are successfully implemented, taking into consideration a complex customized environment, resource constraints, and aggressive three-times per year Product release schedules.
  • Work with administrative and program leadership to define annual SMART goals. Track and report on performance metrics, outcomes, and impact.
  • Contribute to the fiscal management of the projects, including budgeting, resource forecasting, and expenditure monitoring.
  • Plan and organize internal project meetings with clear agendas, expected outcomes, and follow-up on project-related actions.
  • Keep project milestones and deliverables on track. Monitor and identify at-risk deliverables.
  • Transparently communicate issues. Work with team members to identify options and implement mitigation strategies.
  • Provide an efficient and flexible collaborative environment to manage project team communications, leveraging software tools such as Confluence, JIRA, MS Teams, SharePoint, Slack, etc.
  • Support strategic and operational alignment between Agile backlogs for development teams and waterfall goals for senior leaders.
  • Assist with organizing and/or facilitating product related events (i.e. bug-bash, workshops, user testing, QC-a-thons).
  • Support annual cadence of internal and external Program review meetings, facilitating content prep for presenting project teams.

Required Qualifications

  • Hold M.S. or Ph.D. degree in biological or data sciences
  • 5 + years of progressive experience as a professional Project Manager, beyond an academic research setting.
  • Proficient in the use of project management, collaboration management and dashboarding tools.

Desired attributes

  • Formal Project Management training and/or PMP certification is highly desired.
  • Expertise in both scientific and technical domains
  • Results-oriented with a passion for delivering successful projects; proven track record of increasing team’s velocity and effectiveness.
  • A natural leader with strong communication and collaboration skills; able to navigate challenging group dynamics with consensus-building skills, and to work effectively across scientific, technical and business interfaces.
  • Strong financial acumen, adept at developing and managing budgets.
  • Knowledge of Federal grants process, and audit-compliant post-award best practices.
  • Have experience bringing cross-site teams together in multi-party collaborations or data center partnerships.
  • Able to anticipate and communicate potential project issues before they become critical, through an intimate domain knowledge of vulnerable areas or inherent risks.
  • Advanced ability to translate scientific and technical subject matter into concise, clear communication understood by technical and non-technical leaders and constituents.
  • Able to set expectations (vertically and horizontally) and hold individuals and teams accountable to their commitments.
  • Detail-focused and organized, yet able to keep sight of the bigger picture and long-term impacts.
  • Adept at distinguishing what is important from what is noise (however loud), and prioritizing accordingly.
  • Comfortable with change, having demonstrated personal resilience, along with the ability to help others on the team navigate the transitions.

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.


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