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Scientific Project and Alliance Manager/Associate Project Manager

Department: 3100- Program Management
Location: Seattle

JOB DESCRIPTION:

Scientific Project and Alliance Manager – Brain TV Program

We are seeking an experienced Project and Alliance Manager to join our Program Management team in supporting the challenging goals of the Allen Institute for Brain Science. Our “Open Science, Big Science” approach at the Institute brings to bear cutting-edge technologies and teams of renowned experts, aligned in a mission to deconvolute the cellular building blocks of the mouse and human brain, and understand the corresponding function and organization of cortical circuits.

This position, reporting to the Sr. Director of Scientific Program Management, will support internal projects for our BrainTV Program. This program is focused on developing an understanding of cortical function as it relates to visual discrimination and behavior, monitored experimentally using high-throughput optical physiology and high-density electrophysiology pipelines. The successful candidate will have an advanced degree in biological sciences (preferably Neuroscience). In addition, candidates must have a career track-record that demonstrates progressive responsibilities serving as a professional Project Manager. As a leader, collaborator and effective communicator, the Project Manager must be able to comprehend the scientific subject matter, working at the interface of multi-disciplinary teams to drive momentum, remove roadblocks, build consensus, and achieve results.

What You Will Do:

  • In partnership with the scientific co-leads for each of several projects, serve as the Project Manager to ensure the successful execution of study plans.
  • Support cross-functional teams through planning and execution phases, using project management best practices and tools.
  • For large data production pipelines, facilitate stagegate-guided implementation, using a project life cycle (PLC) governance process.
  • Implement communication plans to promote effective dialogue among all team members and collaborators.
  • Provide an efficient and flexible collaborative environment to manage project team communications, leveraging software tools such as Confluence, JIRA, MS Teams, SharePoint, Slack, etc.
  • Plan and organize internal project meetings with clear agendas, expected outcomes, and follow-up on action items.
  • Keep project milestones/deliverables on track, anticipating and communicating at-risk deliverables. Work with team members to identify options and implement mitigation strategies.
  • Contribute to the fiscal management of the project, including budgeting, resource forecasting, and expenditure monitoring.
  • Synthesize project outcomes into clearly written progress reports, coordinating across stakeholders and external collaborators.
  • Support annual cadence of internal and external Program review meetings, facilitating content prep for presenting project teams.

BASIC REQUIREMENTS: 

  • M.S. or Ph.D. degree in biological sciences, with a strong preference towards Neuroscience domain knowledge
  • Minimum of 5 years’ progressive experience as a professional Project Manager, beyond an academic research/post-doctoral setting. (Candidates with requisite subject-matter knowledge but with lesser PM experience may be considered for a more junior position, working under the mentorship of the Program Manager).
  • Proficient in the use of project management, collaboration management, communication, and dashboard/reporting tools.
  • Advanced ability to translate scientific and technical subject matter into concise, clear communications that are understood by technical and non-technical leaders and constituents

Desired attributes

  • Formal Project Management training and/or PMP certification is highly desired.
  • Domain knowledge in electrophysiology, optical physiology or animal behavior is a strong plus
  • Experience working in a large-scale data “production” environment that is supported by automation and LIMS systems, with quality and throughput monitoring via KPIs (key performance indicators).
  • Able to anticipate and communicate potential project issues before they become critical, through an intimate domain knowledge of vulnerable areas or inherent risks.
  • Strong financial acumen, adept at developing and managing budgets, and monitoring performance metrics.
  • Knowledge of Federal grants process, and audit-compliant post-award best practices.
  • Results-oriented with a passion for delivering successful projects, and a proven track record of increasing team’s velocity and effectiveness.
  • Able to set expectations (vertically and horizontally) and hold individuals and teams accountable.
  • Detail-focused and organized, yet able to keep sight of the bigger picture and long-term impacts.
  • A collaborative leader, who fosters productive team dynamics, with ability to work effectively across scientific, technical and business interfaces.
  • Adept at distinguishing what is important from what is noise (however loud), and prioritizing accordingly.
  • Comfortable with change, having demonstrated personal resilience, along with the ability to help others on the team navigate the transitions.

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.

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