Job Openings at the Allen Institute

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Procurement Coordinator – Finance

Department: Finance

Procurement Coordinator I – Finance

The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The mission of the Allen Institute administration team is to provide support and structure to the scientific divisions. Coinciding with the team science approach, administration helps facilitate team learning and the overall mission of the institute.

The Allen Institute is currently recruiting for a part time Procurement Coordinator.  The position is part of the Finance team and will work with the Senior Buyer to support the Allen Institute. This position will carry out all procurement processes with speed and accuracy.

The Allen Institute believes that team science significantly benefits from the participation of diverse voices, experiences, and backgrounds. High-quality science can only be produced when it includes different perspectives. We are committed to increasing diversity across every team and encourage people from all backgrounds to apply for this role.

Essential Functions

  • Update Estimated Time of Arrival (ETA) and comments in Oracle open purchase order report
  • Follow-up with end users and vendors on order delays and order changes
  • Update the procurement team on work progress, new issues or concerns, and other areas of significance relating to the Procurement process
  • Review travel requests for completeness including verifying approvals
  • Issue generated travel approval codes to travelers
  • Reconcile monthly corporate travel credit card
  • Backup buyers as needed
  • Other duties as assigned

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and Experience

  • High School Diploma or equivalent

Preferred Education and Experience

  • 0-2 years of procurement related work experience
  • Associates Degree
  • Ability to work in a team environment
  • Experience with an ERP such as Oracle or SAP
  • Computer savvy with Microsoft Office (Word, Excel, PowerPoint)
  • Ability to process intermediate to advanced Excel functions and formulas
  • Outstanding organizational and time management skills
  • Excellent communication skills with aptitude in problem-solving

Position Type / Expected Hours of Work

  • This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.

Additional Eligibility Qualifications

  • In keeping with our focus on employee safety, all employees must be fully vaccinated against COVID-19 as a condition of employment unless a medical or religious exemption is approved. All employees will be required to keep their vaccination status up to date according to CDC guidance and our policy.

Additional Comments

  • **Please note, this opportunity does not sponsor work visas and has no relocation assistance **

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities





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