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Senior Scientific Project and Alliance Manager - Program Management -Mindscope

Department: Program Management

Senior Scientific Project and Alliance Manager – Program Management, MindScope


The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The MindScope program seeks to understand the transformations, sometimes called computations, in coding and decoding that lead from photons to behavior and conscious experience by observing, perturbing and modeling the physical transformations of signals in the cortical-thalamic visual system within a few perception-action cycles. We do this using a team-based systems neuroscience approach that leverages standardized pipelines for neurosurgery and behavior, optical and electrophysiology, and computational modeling.

We are seeking a Sr. Scientific Project and Alliance Manager to join our program management team. In this role reporting to the Executive Director Strategy & Evaluation, you will support the execution of internal and grant-funded projects, working at the interface of multi-disciplinary teams of experimentalists, computational scientists, and engineers to deliver scientific impact. As a leader and collaborator, you will build consensus and drive momentum to successfully complete projects. The successful candidate will have outstanding communication skills and a strong scientific foundation.

The Allen Institute believes that team science significantly benefits from the participation of diverse voices, experiences, and backgrounds. High-quality science can only be produced when it includes different perspectives. We are committed to increasing diversity across every team and encourage people from all backgrounds to apply for this role.

Essential Functions

As a Project Manager:

  • In partnership with the scientific co-leads for each of several large multi-year projects, serve as the Project Manager to ensure the successful execution of project deliverables.
  • Support cross-functional teams through planning and execution phases, using project management best practices and tools.
  • For large data production pipelines, facilitate stage gate-guided implementation, using a project life cycle (PLC) governance process.
  • Provide an efficient and flexible collaborative environment to manage project team communication, leveraging software tools such as MS Teams, SharePoint, Smart Sheet, Confluence, JIRA, Slack, etc.
  • Plan and organize internal project meetings with clear agendas, expected outcomes, and follow-up on action items.
  • Keep project milestones on track, anticipating and communicating at-risk deliverables. Work with team members to identify options and implement mitigation strategies.
  • Lead project teams through business relevant processes including budgeting (forecasting and monitoring) and progress reporting. Facilitate and support preparations for internal and external program reviews.

As an Alliance Manager:

  • Interface with external collaborators to ensure successful execution of joint efforts. Maintain clear and consistent channels of communication and documentation with collaborators and internal stakeholders.
  • Partner with scientific staff to assist with the development of competitive external funding applications (Federal and Private). Ensure that Grants Management best practices are followed.
  • Support post-award execution of externally funded efforts in audit-compliant fashion including contracts, sub-awardees, budget tracking/variance reporting, prior approval requests, carry forward requests, and agency reporting.
  • Coordinate with the Office of Sponsored Research regarding business processes and compliance with Federal or other agency guidelines.


Required Education and Experience

  • Ph.D. degree in biology, biomedical science, neuroscience, or related fields, or equivalent combination of education and experience.
  • Minimum of five years’ progressive relevant post-PhD experience beyond an academic laboratory/post-doctoral setting, with a demonstrated ability to successfully execute the requirements of the position with minimal oversight.
  • Advanced ability to translate scientific and technical subject matter into concise, clear communications that are understood by technical and non-technical leaders and constituents.
  • Proficient in the use of project management, collaboration management, communication, and dashboard/reporting tools.

Preferred Education and Experience

  • A strong understanding of neuroscience and domain knowledge in neurophysiology, rodent behavior, and/or computational analysis methods is highly desired.
  • Experience interacting with funding agencies and developing successful applications for external research funding.
  • A confident leader and self-starter able work both independently and collaboratively, fostering productive team dynamics. Adept at working effectively across scientific, technical, and business interfaces at all levels of an organization.
  • Strategic thinker. Solves complex problems and can lead in identification and implementation of potential solutions.
  • Strong financial acumen, adept at developing and managing budgets, and monitoring performance metrics.
  • Comfortable with change, having demonstrated personal resilience, along with the ability to help others on the team navigate the transitions. Understands and applies Change Management best practices.
  • Demonstrated ability to work in a complex, matrixed environment, dealing well with ambiguity, building internal alignment, influencing others, and managing differences effectively.
  • Skilled in keeping sight of the bigger picture despite distraction, setting expectations and priorities accordingly.

Physical Demands

  • Occasional lifting up to 30 pounds
  • Fine motor movements in fingers/hands to operate computers and other office equipment
  • Push/pull up to 50 lbs (pushing a cart)
  • Stooping, bending, crouching

Position Type/Expected Hours of Work

  • This role is currently able to work remotely and onsite due to COVID-19 and our focus on employee safety. We are a Washington State employer, and any remote work must be performed in Washington State. We continue to evaluate the safest options for our employees. As restrictions are lifted in relation to COVID-19, this role will return to work onsite.


  • Attendance and participation in national and international conferences may be required

Additional Eligibility Qualifications

  • In keeping with our focus on employee safety, all employees must be up to date with vaccinations against COVID-19 as a condition of employment unless a medical or religious accommodation is approved. All employees will be required to keep their vaccination status up to date according to CDC guidance.

Additional Comments

  • **Please note, this opportunity offers relocation assistance**
  • **Please note, this opportunity does not offer visa sponsorship**


It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.





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