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Project Coordinator II - Research Operations

Department: Research Operations

Project Coordinator II – Allen Institute for Brain Science


The mission of the Allen Institute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the Allen Institute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The mission of the Allen Institute for Brain Science is to accelerate the understanding of how the human brain works in health and disease. Using a big science approach, we generate useful public resources, drive technological and analytical advances, and discover fundamental brain properties through integration of experiments, modeling, and theory.

Built on the foundational knowledge of brain cell types, the mission of the Allen Institute for Brain Science is to conduct a series of large-scale projects designed to create “CAP” (Complete, Accurate, Permanent) datasets and experimental tools; gain fundamental knowledge in the development, evolution, connectivity, and function of brain cell types; move towards a better understanding of mammalian brain function in healthy and diseased conditions; and disseminate the data, knowledge, and tools broadly with the community, to accelerate research across the neuroscience field.? This position, reporting to the Associate Director of Scientific Program Management, will support operations and projects for the Allen Institute for Brain Science.

The Allen Institute believes that team science significantly benefits from the participation of diverse voices, experiences, and backgrounds. High-quality science can only be produced when it includes different perspectives. We are committed to increasing diversity across every team and encourage people from all backgrounds to apply for this role.

Essential Functions

  • Create and maintain electronic tools (databases, spreadsheets, dashboards, and other internal resources) to track the progress and performance of large-scale scientific projects
  • Create, modify and maintain visual (graphical) representations of complex scientific project workflows
  • Assist in managing, modifying, and tracking new and existing standard operating procedures (SOPs)
  • Standardize and optimize specimen flow, data flow, and meta-data flow
  • Attend scientific project team meetings and interact with scientists, principal investigators, and project managers to ensure scientific goals are properly tracked and achieved
  • Plan and organize internal project meetings with clear agendas, expected outcomes, and follow-up on project-related actions
  • Create, maintain, and disseminate project deliverables, timelines, data requirements, and other project-related matters using project management best practices and tools 
  • Keep project milestones/deliverables on track, monitoring and identifying at-risk deliverables; implement mitigation strategies 
  • Contribute to fiscal management, including budget planning, resource forecasting, and expenditure monitoring and reporting 
  • Facilitate and support preparation for internal and external program reviews, Scientific Advisory Council meetings, and Institute Board meetings
  • Coordinate collaborations by setting up necessary legal agreements, such as collaborative research agreements (CRAs), material transfer agreements (MTAs), and Service Agreements (SAs)
  • Manage requests for transfers of materials to and from the Institute via MTAs
  • Support post-award execution of externally funded efforts in audit-compliant fashion including contracts, sub-awardees, budget tracking/variance reporting, prior approval requests, carry forward requests, and agency reporting

Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and Experience

  • Bachelor’s degree in relevant field
  • Minimum 2 years equivalent work experience
  • Experience in project management
  • Experience with fiscal management
  • Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
  • Proficient in the use of project management, collaboration management and/or efficiency software tools and best practices

Preferred Education and Experience

  • Master's degree in relevant field
  • 2-5 years equivalent work experience
  • A strong understanding of cell-type characterization technologies (such as transcriptomics, spatial transcriptomics, morphology, anatomical tracing, and electrophysiology) and the generation and validation of molecular tools, such as transgenic mice or viral vectors is a plus
  • Detail-focused and organized, with an understanding that communication and transparency are critical to achieving success 
  • Familiarity with HIPAA regulations
  • Familiarity with IACUC and IRB approval processes
  • Familiarity with principles of operational efficiency
  • Familiarity with biohazard and laboratory safety processes
  • Proficiency with Power BI
  • Computer programming/code development skills are a plus

Physical Demands

  • Fine motor movements in fingers/hands to operate computers and other office equipment
  • Frequently required to sit, stand, walk, stoop, kneel, or reach

Position Type/Expected Hours of Work

  • This role is currently able to work remotely due to COVID-19 and our focus on employee safety.  We are a Washington State employer, and remote work must be performed in Washington State.  We continue to evaluate the safest options for our employees.  As restrictions are lifted in relation to COVID-19, this role will return onsite.

Additional Comments

  • **Please note, this opportunity does not sponsor work visas or provide relocation assistance **


It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state, or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.





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