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Scientific Project and Alliance Manager

Department: 3410 - Research Operations
Location: Seattle

Scientific Project and Alliance Manager

The Allen Institute believes that team science significantly benefits from the participation of diverse voices, experiences and backgrounds. High-quality science can only be produced when it includes different perspectives. We are committed to increasing diversity across every team and encourage people from all backgrounds to apply for this role.

The Allen Institute for Brain Science is seeking an experienced Scientific Project and Alliance Manager with a scientific background in Neuroscience. Our approach at the Institute brings to bear cutting-edge technologies and teams of renowned experts, aligned in a mission to deconvolute the cellular building blocks of the mouse and human brain, and understand the corresponding function and organization of cortical circuits.

This position, reporting to the Associate Director of Program Management, will support projects for the Allen Institute for Brain Science. Built on the foundational knowledge of brain cell types, the mission of the Allen Institute for Brain Science is to conduct a series of large-scale projects designed to create “CAP” (Complete, Accurate, Permanent) datasets and experimental tools; gain fundamental knowledge in the development, evolution, connectivity and function of brain cell types?; move towards a better understanding of mammalian brain function in healthy and diseased conditions?; and disseminate the data, knowledge and tools broadly with the community, to accelerate research across the neuroscience field.?

The successful candidate will possess a strong scientific foundation in single cell profiling technologies, have exposure to working with large and complex data sets, and will have demonstrated progressive abilities and responsibilities as a professional Project Manager. As a leader, collaborator and effective communicator, the Project Manager must be able to drive momentum and build consensus, working at the interface of multi-disciplinary teams.

Essential Functions

  • In partnership with scientific co-leads for several large multi-year projects, serve as the Project Manager to ensure the successful execution of project deliverables
  • Support cross-functional teams throughout the project life cycle (planning and execution)
  • Plan and organize internal project meetings with clear agendas, expected outcomes, and follow-up on project-related actions
  • Create, maintain, and disseminate project deliverables and timelines, using project management best practices and tools
  • Contribute to fiscal management of the project, including budget planning, resource forecasting, expenditure monitoring
  • Implement communication plans to promote effective dialogue among all team members
  • Ensure appropriate communication with all project stakeholders regarding timelines and status, deadlines, data requirements, and other project-related matters
  • Keep project milestones/deliverables on track, monitoring and identifying at-risk deliverables
  • Transparently communicate issues, and work with team members to identify options and implement mitigation strategies
  • Facilitate and support preparation for internal and external program reviews
  • Partner with scientific staff to develop competitive external funding applications (Federal and Private), including applications of significant complexity (multiple parties and administrative coordination). Ensure that Grants Management best practices are followed
  • Support post-award execution of externally funded efforts in audit-compliant fashion including contracts, sub-awardees, budget tracking/variance reporting, prior approval requests, carry forward requests and agency reporting

Required Qualifications

  • M.S. or Ph.D. degree in biological sciences or related field, with a strong preference towards Neuroscience domain knowledge
  • Minimum of 2 years of progressive experience as a professional Project Manager, beyond an academic research/post-doctoral setting
  • Proficient in the use of project management, collaboration management and efficiency software tools and best practices
  • Experience with fiscal management of projects

Preferred Qualifications

  • Preferred 5 years of experience progressive experience as a professional Project Manager
  • Formal Project Management training and PMP certification is desirable
  • A strong understanding of single cell profiling technologies (such as transcriptomics, epigenetics, spatial transcriptomics) is a plus
  • Results-oriented with a passion for delivering successful projects, with a proven track record of increasing team’s velocity and effectiveness
  • Detail-focused and organized, with an understanding that communication and transparency are critical to achieving success
  • A collaborative leader with strong communication and collaboration skills; able to navigate challenging group dynamics with consensus-building skills, and to work effectively across scientific, technical and business interfaces
  • Able to set expectations (vertically and horizontally) and hold individuals and teams accountable
  • Advanced ability to translate scientific and technical subject matter into concise, clear communications that understood by technical and non-technical leaders and constituents

Work Environment

  • This is an office environment with most of the work performed on a desk top computer

Position Type/Expected Hours of Work

  • This role is currently able to work remotely due to COVID-19 and our focus on employee safety. We continue to evaluate the safest options for our employees. As restrictions are lifted in relation to COVID-19, this role may return to work onsite

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities.


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